ARTICLE I. NAME
The name of the organization shall be Quail Creek Casual Dance Club (QCCDC).
ARTICLE II. OBJECTIVE
Section 1. The objective of the QCCDC is to provide dances with live bands, refreshments, and social activities in a casual setting. Casual dance genres include Country, Rock & Roll, Line Dances, and Slow Dance.
Section 2. The QCCDC shall adhere to the Quail Creek Property Owner’s Association (QCPOA) rules and regulations.
Section 3. The QCCDC shall not be conducted nor operated for profit, and no remainder or residue from dues or donations shall benefit any member or individual except for expense reimbursement and authorized contracts.
ARTICLE III. MEMBERSHIP
Section 1. Eligibility: Membership shall be open to all Member/Property Owners, Permanent Residents, and Renters meeting the requirements of Quail Creek Property Owner’s Association Rules and Regulations.
Section 2. Members and their guests must be in good standing as determined by the QCCDC Board in order to attend club functions.
Section 3. Dues: QCCDC annual dues will be effective October 1 to September 31. Annual dues and fees will be established to supplement existing QCCDC financial assets to ensure coverage of all projected costs for the entire up-coming dance season.
ARTICLE IV. THE BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of seven elected members.
Section 2. General management of the QCCDC’s day-to-day operations and web site shall be entrusted to the Board of Directors. The Board will oversee and devise measures for the club’s growth and development.
Section 3. The outgoing Board of Directors must leave sufficient funds in the treasury to satisfy the unpaid bills and obligations incurred by its administration. The Board of Directors shall incur no debt for which funds are not currently available.
ARTICLE V. OFFICERS, COMMITTEES, AND ELECTIONS
Section 1. Officers: The Board of Directors shall consist of the following elected members: President, Secretary, Treasurer, Membership, Communications, Music & Dance, Food & Beverage.
- Any Board member may be relieved of office by a majority vote of the Board of Directors for malfeasance of office or behavior considered to be contrary to the proper discharge of the obligations and responsibilities of the office.
- Any vacancy occurring in the elected offices during the year shall be filled for the unexpired term of office by a majority vote of all members of the Board of Directors.
Section 2. Committees: The Board of Directors may appoint standing and ad hoc committees to advance the work of the QCCDC. Such committees shall always be subject to the final authority of the Board of Directors.
Section 3. Elections: Board positions will be chosen from nominations submitted by QCCDC membership prior to or at the annual meeting. Term of office will be two years. Terms will alternate, with President, Membership, Treasurer, and Food & Beverage elected in even numbered years and Music & Dance, Communications, and Secretary in odd numbered years.
- There shall be no limit to the number of terms that can be served.
- When there is only one candidate for each board position, the QCDC membership present at the annual meeting may install board candidates by a majority vote.
- In cases where there is more than one candidate for the same position, voting shall be by secret written ballot. Candidates shall be considered elected who receive a majority of votes.
ARTICLE VI. CLUB YEAR, MEETINGS AND ORDER of BUSINESS
Section 1. Club Year: The QCCDC’s year shall begin October 1 and end September 31.
Section 2. Meetings: A meeting for the QCCDC general membership must be held at least once a year. Board of Directors must meet a minimum of four (4) times during the club year.
- Motions will pass or fail based on a simple majority vote.
- The President of the Board of Directors may call special meetings for specific requests.
- A quorum of the Board of Directors shall be a majority of the Board of Directors. A majority vote shall prevail to conduct business. If no majority is reached, the decision must be tabled until a majority vote does exist.
Section 3. Order Of Business – A simplified Robert’s rules of Order shall be used as a guideline for all meetings:
- Call to Order
- Introduction of guests
- Reading of the Minutes
- Treasurer’s Report
- Report of Officers
- Committee Reports
- Unfinished Business
- New Business
ARTICLE VII. AMENDMENTS –
After the initial adoption of the QCCDC By-Laws by the Board of Directors, the following will govern amendments:
Section 1. Amendments to the bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20% of the members.
Section 2. The bylaws may be amended or revised by an affirmative vote of two-thirds (2/3) of all members present at a meeting designated for that purpose.
ARTICLE VIII. DISSOLUTION AND LIABILITY
Section 1. Dissolution: QCCDC may be dissolved at any time by the written consent of not less than (2/3) of the members. In the event of dissolution of the club, whether voluntary, involuntary or by operation of law, none of the property of the club, any proceeds thereof, or any assets of the club shall be distributed to any member. In the event of dissolution, all material possessions of the organization shall be sold. After all debts of the organization have been paid, the remainder shall be disposed of in manner determined by majority of the dissolving members.
Section 2. Liability: To the fullest extent permitted by law, neither the QCCDC, or any committee of the QCCDC, nor any Officer or Director of the QCCDC, shall be liable to any member of the QCCDC or any other person or entity for any action or inaction made in good faith which he or she reasonably believed to be within the scope of his or her duties.
CERTIFICATE OF ADOPTION
The undersigned does hereby certify that the initial QCCDC Bylaws were adopted by a majority of the Board of Directors at a meeting held on the 15 day of June 2021.
Music & Dance Director
Food & Beverage Director